Go Paperless: 3 Ways You Can Put Sage 300 Payroll Paystubs Online - InStaff (2024)

Go Paperless: 3 Ways You Can Put Sage 300 Payroll Paystubs Online Table of content While Sage 300 (formerly ACCPAC) offers a robust and customizable payroll solution, out of the box, Sage 300 Payroll can only print directly to a printer, generating paper paystubs. If you're one of the payroll administrators at your company, you know that actually providing these paystubs and payslips to your employees is one of the more time-consuming steps in the payroll process. Wouldn't it be great if you didn't have to deal with paper anymore? In this guide, we'll show you how you can go paperless with Sage 300 payroll. Why would you want to have a paperless payroll process? Why would you want to have a paperless payroll process? A few options you might have thought of may have been self-serve employee portals or simply emailing paystubs. Here are a few compatible solutions for Sage 300 Payroll: Uploading Sage 300 paystubs to your InStaff employee self service portal Since we're most familiar with InStaff for self-serve employee portals, we can demonstrate the process of uploading your paystubs online. Here we go! 1) Calculate Payroll in Sage 300 Run payroll calculations in Sage 300 as you normally would. 2) Print Checks in Sage 300 Continue on to the Print Checks screen, to prepare printing of your paystubs. 3) Save a copy of your PDF batch of Sage 300 paystubs Preview your paystubs, but instead of printing to paper, export the batch to a PDF file. 4) Close the preview screen & verify that the PDF was generated successfully Preview your paystubs, but instead of printing to paper, export the batch to a PDF file. Preview your paystubs, but instead of printing to paper, export the batch to a PDF file. 5) Login to your InStaff portal, upload your PDF paystub batch & wait while it parses the data Upload your single PDF paystub batch to InStaff, and let it split it up into each employee's self-service portal account. 6) Verify Verify that the correct number of documents have been read. If 87 employees are in this pay run, then 87 separate documents should have been read by InStaff. Also verify that the correct data has been read from each paystub (Sage 300 Employee ID, Cheque Number, Period End, etc.) 7) Publish immediately or schedule for a future date & time You can choose to accept & publish the batch immediately. Alternatively, you can schedule when you want the paystubs to be published. This is great for times when you've prepared payroll in advance. 8) Notify employees You can then head over to the pending notifications page, to trigger email notifications to employees about new paystubs. If your InStaff portal is set to automatically notify employees once their paystubs are available to view, no further work is needed! This is great to use in combination with scheduled publishing. Which solution is right for my company? The right solution is different for every company. There are many things to consider: References